Constitution

CONSTITUTION OF THE FRIENDS OF SEDGLEY WOODS

ARTICLE 1———-NAME AND DEFINITION
Section 1. The name of this organization shall be the Friends of Sedgley Woods, hereinafter “FSW.” The official address of the
FSW will be that of the Secretary.
Section 2. The FSW is a Player’s Organization. It is non-profit, and it is open to all, regardless of race, creed, gender,
nationality, or political affiliation.

ARTICLE 2———-PURPOSES
Section 1. To preserve and nurture the area in Fairmount Park in which Sedgley Woods is currently located for the use and
enjoyment for all who visit.
Section 2. To promote disc golf within the Philadelphia and Mid-Atlantic Region.
Section 3. To maintain an organizational framework for representative governing by the members, so that the course can be
maintained.
Section 4. To publish a newsletter to promote course events, results, activities, opinions, and other information beneficial to the
course can be disseminated.
Section 5. To cooperate with other organizations that have the common interest and related objectives as the FSW for the good
of the sport.
Section 6. To promote and run tournaments during the year that will attract Regional, National, and International players to our
historic course.

ARTICLE 3———-MEMBERSHIP
Section 1. Membership in the FSW shall exist in three classes: Active; Honorary; and Sponsor.
Section 2. Active Members of the FSW will be required to complete an application that provides the name, contact information,
and other pertinent information for that member. The term of an Active Member will be for one year, starting on January 1 of that year and shall last through December 31.
Section 3. Honorary Members of the FSW are those who receive membership as a gesture of goodwill for their service to disc
golf, the community, or to mankind, in general. Only the Executive Board may grant an Honorary Membership, and these
memberships shall last a lifetime. They will be given at no charge and the member will receive the full benefits of an Active
Member. Only one Honorary Membership will given per year, as a result of the nomination process in October, the Approval
Process in November, and the presentation of the Honorary Membership during the Annual New Year’s Day Tournament.
Section 4. Sponsor Members will be those individuals or businesses who donate at least $100 to the FSW General Account.
Donations may be in the form of cash or worthwhile merchandise (i.e. Pole Holes, wood for tees, prizes for tournaments,
etc…). Sponsor Members shall receive all the benefits of Active Membership, and their membership will last for one year,
starting on the day they make their donation.
Section 5. The Privileges of Active Membership will be:
To vote and hold office
To receive newsletters
To have comments to committees or Board Members be duly considered and acted upon
To be Course Pro or Run Tournaments at Sedgley Woods Disc Golf Course
All other privileges as my be established by the Board of Directors

ARTICLE 4———-BOARD OF DIRECTORS
Section 1. The FSW will consist of nine (9) members. These shall be the Executive Director, Executive Assistant, Secretary,
Treasurer, Financial Director, Oversight Director, Groundskeeper, Public Relations Director, and the Course Pro. The
Executive Director shall act as the Chairperson of the Board, and this Board shall be the governing body of the FSW,
heretofore known as the Board. The government and management of the FSW will be vested in the Board, except as otherwise
provided for in the Constitution.
Section 2. A Quorum of the Board shall consist of a majority of the Board. All Board decisions must be by open ballot and will
receive a majority of the Board for Approval. All meetings shall be conducted in accordance with Robert’s Rules of Order and
must be open to the full active membership and announced in the newsletter wherever possible. The Executive Director shall
attempt to have meetings at which all Board Members are physically present. Failing that, teleconferencing or vote-by-mail may
be used. The Executive Director is instructed to assure that all sides of an issue have been heard before the Board decides on a
particular issue.
Section 3. The term of office for all directors shall be for one year.
Section 4. Directors shall take office on January 1 at the New Year’s Day Tournament. The outgoing directors shall promptly
turn over all documents, funds, equipment, and other property entrusted to them by the FSW for the conduct of the office.
Section 5. If the Office of Executive Director becomes vacant, the Executive Assistant shall become Executive Director for the
remainder of the term. If the vacated term is greater than six months, the Board shall elect another Executive Assistant as soon
as it becomes possible.
Section 6. Vacancies occurring in the office of a Director other than Executive Director shall be filled by vote of the Board for
the unexpired portion of the term if it is greater than six months.
Section 7. Nominations and elections shall be made to the Executive Assistant to fill the vacancies. In case the Executive
Assistant Office is vacant, the Secretary shall carry out nominations and elections.

ARTICLE 5———-DUTIES OF DIRECTORS
Section 1. The Executive Director is the Chief Executive of the FSW. The Executive Director shall preside at all business
meetings of the FSW and shall be responsible for administering the affairs of the FSW according to the policies and regulations
established by the Constitution. The Executive Director will assist and oversee elections of the FSW. All Directors shall report
to the Executive Director upon request of the Executive Director or the Board.
Section 2. The Executive Assistant shall act for the Executive Director whenever the Executive Director is unable to perform
her/his duties. The Executive Assistant will assist and help fulfill the goals of any Board or Committee Project. The Executive
Assistant will have final accountability for planning, organizing, and conducting all FSW elections. The following positions
report directly to the Executive Assistant: Groundskeeper.
Section 3. The Secretary shall record and maintain the minutes for all FSW meetings, all appropriate records, publications, and
history related to Sedgley Woods, including membership lists, press releases, publications, correspondences, and bulletin board
postings. The Secretary will produce, upon request by any Active Member, any information about the FSW and it’s affairs.
The following positions shall report directly to the Secretary: Public Relations Director.
Section 4. The Treasurer shall have charge of the FSW funds and disburse them upon authorization of the Board or
Constitution. She/he will give a report accounting for the funds and/or property, as well as it’s whereabouts, at every November
General Meeting, and more often if requested by the Executive Director or the Board. The Treasurer shall maintain a checking
account that includes only the FSW funds, and has authority to allocate funds less than $100 (one hundred dollars) with
Executive Director approval. The following positions shall report directly to the Treasurer: Finance Director.
Section 5. The Finance Director shall have charge of all fundraising events. She/he shall be in charge of collecting and
recording all monies raised for FSW. The Finance Director shall help maintain and update membership enrollment and shall
have available a current membership mailing and/or telephone list(s) at the request of any active member. She/he shall turn over
all said monies to the Treasurer when monies are obtained. The Finance Director reports directly to the Treasurer.
Section 6. The Groundskeeper shall maintain the course grounds, trees, shrubs, poleholes/targets, and tees. She/he will organize
and outline cleanups, course constructions, and course expansion efforts. She/he shall have authority to close the whole course,
or specific areas of the course, as she/he sees fit to carry out repairs or constructions, with Course Pro or Executive Director
approval. The Groundskeeper shall report directly to the Executive Assistant.
Section 7. The Public Relations Director shall compile information and compose the Sedgley Woods DGC Newsletter,
maintain the course bulletin board, and field any questions or concerns from players on the course. The Public Relations
Director will also be responsible for maintaining communications with the Fairmount Park Commission, other Friends Groups,
and any media outlets in an effort to promote disc golf within the Philadelphia and Mid-Atlantic Region. The Public Relations
Director will report directly to the Secretary.
Section 8. The Oversight Director shall have overall responsibility for ensuring that all Directors and committees are
conducting their duties in accordance with the Constitution.
Section 9. The Course Pro shall have charge of coordinating and conducting tournaments and competitions at Sedgley Woods
Disc Golf Course, for a term the length of which the Board deems appropriate. The Course Pro will also evaluate any non-
FSW tournaments and/or competitions, and determine if such events should be authorized for use of the course. The Course
Pro will also be responsible for communicating course events and maintaining relationships with the Mid-Atlantic Disc Club
and the Professional Disc Golf Association. In addition, the Course Pro will oversee, evaluate, and advise on any course
expansion.

ARTICLE 6———-COMMITTEES
Section 1. The committees of the FSW shall consist of standing committees and such other committees as approved by the
Board to manage the affairs of the FSW. Each new committee will be assigned to the appropriate Director.
Section 2. The standing committees and offices of the FSW shall include:
Groundskeeping Committee
Finance Committee
Public Relations Committee
Oversight Committee
Section 3. The Committee Chairpersons will be the appropriate Directors, as described in the ARTICLE 5 of the Constitution.
Committee members, except where otherwise specified in the Constitution, shall be appointed by the committee chairperson
and shall be an Active Member of the FSW.
Section 4. All committee meetings shall be conducted in accordance with Robert’s Rules of Order. The Chairperson shall
attempt to have meetings at which all members of the Committee are physically present. All meetings shall be open to the full
membership of the FSW and announced in the newsletter whenever possible. Failing that, teleconferencing or votes by mail
may be used. The Chairperson is instructed to assure that all sides of an issue have been heard before the Committee decides a
particular issue.
Section 5. The Executive Director, with the approval of the Board, may appoint Ad Hoc committees for special assignments
and discharge such committees as is deemed necessary.
Section 6. All committees shall report to a Director who will take direct interest as defined by ARTICLE 5. The Board shall
determine which issues/changes/additions/deletions to any rules, standards, or requirements must be decided by the full Active
Membership. As a guideline, the Board shall consider the importance of each item and the practicality of a full Active Member
vote, but voting by the full Active Membership should be encouraged.

ARTICLE 7———-NOMINATION AND ELECTION OF DIRECTORS
Section 1. No one person may hold more than one elected FSW Office. There is no limit as to the number of FSW Committees
a person may belong to.
Section 2. The Elections Committee shall be responsible for:
selection of one or more nominees for each elected position,
obtaining the consent of each nominee to serve if elected,
securing biographical data of each nominee,
Section 3. The nomination process will be held for two weeks, starting on October 15 and running through November 1. A
candidate for office must be nominated, and seconded, by members of the FSW. Nominations will be accepted by the
Executive Assistant in writing, with the seconding member’s approval by voice. Any person nominated for more than one
elected position will choose their preferred position of election before the ballots are printed. A nominee may accept, withdraw,
or decline their nomination at any time before the November 1 close of nominations, as expressed to the Executive Assistant.
Section 4. Elections shall be by closed and official ballots only, as issued to Members for voting. The official ballot must be
used and may not be copied or reproduced.
Section 5. An official ballot shall be mailed to each FSW Member by November 8, and ballots must be returned no later than
November 22. It is the responsibility of the FSW Member to notify the Public Relations Director or Secretary of any change in
mailing address. Each voter shall properly signify their choice on the ballot for the various elected positions. The ballots must
be delivered to the Executive Assistant, who shall hold them until the completion of the election date, after which time they will
be opened and counted by the Election Committee. Ballots received after November 22 shall not be counted.
Section 6. The Executive Assistant shall appoint two (2) or more tellers who are not running for elected office and are Active
Members. They shall count the ballots and report the results to the Board. Those candidates receiving the greatest number of
votes cast shall be elected. The results shall be reported on the Tuesday before Thanksgiving and in the newsletter, if possible.

ARTICLE 8———-FINANCIAL
Section 1. There will be no dues to be a member of the FSW, and no Officer of the FSW shall be paid for their volunteer work.
The Board may commission members or non-members for specific and temporary jobs as it deems necessary.
Section 2. The period of existence of the FSW will be perpetual, and the fiscal year shall begin on January 1 and terminate on
December 31.
Section 3. The FSW shall not make a loan to an Officer, Director, or Member, nor lend its credit to or for such Officer,
Director, or Member.
Section 4. In the event that the FSW should be dissolved for any reason, its assets (physical and monetary) shall be disbursed as
follows:
All debts and claims shall be paid from cash on hand; said assets shall be sold if said cash is insufficient to pay all debts and
claims.
Any remaining asset, for which there are no claims or debts, shall be turned over, without any restrictions whatsoever, to the
Friends of East Park.

ARTICLE 9———-PROCEDURE FOR AMENDING THE CONSTITUTION
Section 1. Recommendations for amending the Constitution may be submitted by Active Members, by requests from the
Board, or by a Constitutional Committee.
Section 2. The Board shall consider all proposals submitted to it, and inform the Membership that it:
A. Favors the proposal as presented.
B. Favors the proposal with suggested changes.
C. Is not in favor of the proposal and the reasons why.
Section 3. A proposal to amend the Constitution, having been approved by the Board or having met the requirements of this
ARTICLE, shall be submitted to the Executive Assistant, who shall place the proposed amendment on the Official ballot in
November.
Section 4. The Board shall declare adopted any proposed amendment to the Constitution that receives a two-thirds affirmative
vote of the voting Active Members. Amendments to the Constitution become effective immediately following adoption.
Section 5. The Constitution Committee may number and renumber the various ARTICLES and Sections of the Constitution to
facilitate ready reference.
Section 6. Should any Member fail to receive satisfaction from any committee or Director, she/he may petition the Board by
obtaining the signatures of 20 Active Members. Should the Board fail to approve the amendment, the Petitioners may force the
amendment on the ballot by obtaining the signatures of 20 of the Active Members.

ARTICLE 10———-DISCIPLINE OF ACTIVE MEMBERS AND DIRECTORS
Section 1. Charges of dishonesty, working against the principles of the FSW, harming or defacing the course, performing
unauthorized alterations to the course, or injuring the good standing of another Active Member may be filed against any Active
Member in a written petition signed by at least twenty (20) Active members. This petition would then be submitted to the
Oversight Committee.
Section 2. The Oversight Committee shall review the charges and make a recommendation of action to the Board.
Section 3. Should the Board decide to take action, a hearing date shall be established and the accused and accusers notified.
The charges will be discussed with all the parties having equal opportunity to plead their case.
Section 4. The Board may suspend the membership of any Active Member for a specified time by a unanimous vote. If, in the
Board’s judgement, the infraction is of such magnitude, the Board may expel the member from the FSW.
Section 5. The Board my remove from the Board any Director and/or Officer by a unamimous vote of all Board members
except for the Board member in question.

ARTICLE 11———-MEETINGS
Section 1. The FSW will have a General Meeting at least once a year for members, and non-members, alike. At this meeting
any member may be recognized and be heard, and FSW business shall be conducted provided there is a quorum of the Board.
No votes shall be conducted that require a full Active Membership unless it can be determined that the full Active Membership
is in attendance.
Section 2. The Executive Board will meet regularly to discuss, plan, and organize any pending business or considerations that
pertain to the FSW. A quorum must be present to entertain motions, and a majority of the quorum is required to pass the
motion.

NOTES
THIS CONSTITUTION HAS BEEN REVIEWED, DEBATED, AND RATIFIED BY THE FRIENDS OF SEDGLEY
WOODS DISC GOLF MEMBERS WHO WERE IN ATTENDANCE AT THE FALL MEETING ON SEPTEMBER
15TH, 1998. THOSE WHO WERE IN ATTENDANCE AT THIS MEETING WERE: PETE WADE, CHRISTOPHER
OXNAM, DAVE PRUE, JOHN DUESLER, LISA SMITH, DAN CULLMAN, PETE HOVEY, GREG DOHOYNE,
EMANUEL J. SYLVIA, JOE MASON, ALAN WERNER, JOHN DI SCIASCIO, BOB HEFFERNAN, PAUL FEIN,
DAVE SEBASTIAN, TOM SNYDER, PHIL ROSS, AMY COOPER, FRANK E. SENK, JR, JON LOHMAN. THE
MOTION TO RATIFY THIS CONSTITUTION WAS CARRIED UNANIMOUSLY.